Why Organizational Skills Is A Soft Skill You Should Cultivate
Imagine going for a job interview and competing with hundreds of applicants with the same qualifications and technical abilities. In a situation like this, what could make you stand out?
Organizational skills, as the name suggests, is the ability to create structure and order and to prioritize tasks according to their urgency. It also includes maintaining harmony in a system, thus increasing productivity and operational efficiency.
It keeps you competent.
Organizational skills are essential for you to keep up with your job, your studies or even something as simple as stocking up your groceries. Staying organized helps you to keep track of things in a detailed, concise, and prioritized manner. This is particularly important if you are studying or even working on assignments that have back-to-back deadlines. Moreover, having a good, oriented plan speeds up the whole process of achieving your expectations. This leads to a more rewarding and positive outcome.
In the long term, it proves that you are a result-driven person and can be an asset to a company or institution.
It keeps you neat and tidy.
Our minds are made up of multiple storage compartments that store different contents. If you keep it neat and tidy, your work gets done seamlessly and efficiently.
A simple start you can do is to have this habit of categorizing your life, finances, work, health, and personal me-time. It helps you to have a big, clear picture of what is going on in your life, It also allows you to be able to monitor what is lacking and where to improve. From there onwards, you can seek improvement by creating new goals, monitoring them, and striving for them.
It keeps you on time.
Having good organizational skills also means being able to make the most out of your time. Everyone has the same 24 hours in a day. However, the number of tasks one would be able to complete in a day is different for everyone. Understanding where your time goes and having the skill to allocate tasks in a certain time frame can ultimately reduce your workload.
For example, if you have an assignment to complete, create and manage a list of preparations needed. Next, allocate a timeframe for each step and work accordingly. This can ensure the tasks are completed within the specific time frame. Thus, you will have a smooth workflow and will be able to complete your assignments within the dateline.
It keeps you emotionally happy
Have piles of paperwork stacked up? Confused about where to start decluttering? That sounds like a terrible headache.
We all know that working in an unorganized environment can put both you, your colleagues and your employer in a bad mood and bad position. Cultivating good organizational skills, be it in terms of completing your job on hand or distributing job scopes in between your teammates, can help prevent a stressful work environment and give everyone a good time at work.
This can build an enjoyable working environment with good interpersonal relationships, largely reducing the incidents of job burnouts.
Here are some simple tips that we can start practising to keep ourselves on track.
1. Have a clean, organized desk
More often than not, we find ourselves having difficulty locating a specific document from a heap of clutter. This ultimately reduces our productivity and motivation to work or study. Organizing your desk from time to time is a form of decluttering.
A tidy and neat space helps us to eliminate unnecessary distraction, focus more and have a clear picture of what needs to be done.
2. Create a to-do list
Next, identifying what needs to be done is a great way to increase your output. This is one of the most helpful organizational skills to have. I would suggest setting a deadline for all the things you have listed down in your to-do list. By creating a timeframe for the tasks at hand, we are able to identify what is of urgency, what can be done today, and what can be put off for another time. Therefore, we learn to complete the tasks based on priority, tackling them one by one.
3. Use a calendar
Calendars and to-do lists work hand in hand in ensuring a smooth workflow. Scheduling things allows us to identify what are our short- and long-term goals, be it for personal growth or completing a team project at work.
With the technological advancements these days, cultivating organizational skills is so much easier. Organizing platforms like Asana, Evernote and Notion have all-in-one features for chores and project organization. These will greatly help you to plan your projects and tasks. As the old saying goes, failing to plan is planning to fail.
Most people often overlook the importance of soft skills in producing a better quality of life. While it is not something that is commonly taught in school, organizational skills should be taught, instilled, and cultivated from a young age. You may not notice it, but critical thinking, analysing issues, problem-solving, decision making, strategic planning, collaboration and teamwork all fall under the term organizational skill. All in all, it is an essential skill we should practice and acquire to lead a happy, healthy, and productive life.